BWC’s True Up window will begin on July 1, 2025 and will run through August 31, 2025. This is a process required by Ohio BWC at the end of each policy year, where your premiums based on projected payroll for the previous policy year are balanced with premiums based on your actual payroll over the past year. Compliance with both the reporting and payment of any balances affects your company’s eligibility for most savings programs (like Group and Group Retro). Here's some helpful guidance from BWC on what qualifies as reportable payroll, and a video that walks through the reporting process. 

If your actual payroll was higher than projected, you’ll be expected to pay that balance to Ohio BWC no later than August 31^st. There will be no grace period on reporting or paying a resulting balance. If you are unable to pay the lump sum at that time, please note that any future premium installments will first be applied to your delinquent True Up Balance before being applied to your premium installments. Payment plans for True Up balances are only available through the Ohio Attorney General’s office following an application process. 

If this year’s True Up caught you by surprise, next year consider running a mock report in May or June to help your company prepare for any balance that may be owed. The payroll classifications and totals reported this summer will be used to determine your 2026-27 policy year premiums. For the 2025 policy year that will begin soon, BWC will be using payroll projections based on your True Up from July 2024. Adjustments to your estimated payroll can also be made throughout the year by contacting BWC at 1-800-644-6292.

Spooner clients are encouraged to reach out to their client services manager for assistance adjusting their projected payroll and the True Up process itself.