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Risk Management for Work-From-Home Employees

We all know that workplace safety is important – but not much thought is given to those who have moved to teleworking during the COVID-19 pandemic. Many companies have found that moving to teleworking worked so well for them, that they have not insisted on people returning to the office full time. 
You can’t realistically go to every employee’s home and inspect their home office set up, but you can provide some helpful guidelines that should reduce the likelihood of work-related injuries at home. 

 

•    Seated desks should be about 29” high. For standing desks, use elbows as a guide for desk height, as it varies from person to person. 

•    The top of your monitor should be at eye level, and about 20-25” from your face. 

•    Try positioning yourself in an area of neutral natural light. A window behind the worker will create a glare on the screen, and a window behind their monitors can make the screen equally difficult to read – and both can lead to eye strain and headaches. 

•    Chances are they don’t have a proper (ergonomically correct) desk chair at home, so they should be able to rest their back against the chair back and their feet on the floor. The employer can choose to provide ergonomic supports for any shortcomings, but the employee can usually do this at home with a phone book under the feet or a rolled towel for added lumbar support.

•    No electrical cords should be running across a walking space, to avoid trip hazards. 

•    Speaking of electrical cords, don’t "Griswold" a home office by using more than one extension cord or surge protector for one area.

•    Have a plan for reporting WFH injuries, and provide injured workers with treatment options that are close to their home. The occ-health centers close to your business may not be convenient for employees in other cities. 

•    Consider having employees sign off on a “work from home” agreement outlining expectations.

Even with all of those checkpoints in place, you could still have an employee file a workers’ comp claim for an injury sustained while working from home. So what happens then? The same standards apply at home as when at a company worksite, which are – did the injury occur in the course of, and arising out of employment?
Examples include a slip and fall from tripping over a computer cord, or carpal tunnel from prolonged and repetitive typing.  The claimant would still have to prove that the injury occurred from an activity exclusively related to their job, and also that it occurred during work hours.


The other big question is, “Did the injury occur when the employee was doing a task to benefit the employer?” If there was no benefit to the employer when the injury occurred, an employer may want to contest that claim. If the employee slips and falls while going to answer the doorbell, where would the benefit to the employer lie?
A lot of gray areas can arise from these types of claims, but the same questions are asked and still need to be met by a claimant filing a workers’ comp claim. If you have questions about compensability of an at-home injury, please reach out your claims examiner at Spooner Inc. If you're not a Spooner client and would like to learn more about how our claims management team handles these gray areas to Brian Davis at 440-596-1978.
 

Most Recent

Spooner Celebrates 50 Years!

Posted By Brandy King
July 21, 2025 Category: General

Earlier this month before we left for a long holiday weekend, we gathered all of our employees at Spooner’s Westlake headquarters to celebrate an amazing 50 years in business! We celebrated with sunshine, great food, a few cold beverages, and live music. If you’ve been a client for a while, you may have heard the story of how our founder, Tom Spooner, started our family of companies in 1975. For those that haven’t, we like it so much that it takes up most of our “About Us” section, so you can read it there. The abridged version is: we started with grit and determination, and found ways to disrupt the industry in the interest of Ohio employers. Tom Spooner felt then, as our leadership team feels today, that Ohio business big and small need a true partner when it comes to risk management. We’re beyond proud to be that partner to thousands of businesses. While we’ve been lucky enough to experience tremendous growth over the last five decades, we’ve been cautious about keeping that growth organic and maintaining the values and integrity that got us here. We love what we do, and that passion is a big part of what’s kept our client retention rate hovering over 98% for countless consecutive years. We’d like to thank our incredible staff and leadership, and our trusting clients for helping us achieve this milestone. Here’s to the next

OSHA Issues a Flurry of Proposed Rules

Posted By Brandy King
July 21, 2025 Category: General

The Occupational Safety and Health Administration (OSHA) recently proposed some sweeping changes to longstanding regulations. OSHA published a whopping 25 proposed rules and one final rule on July 1, 2025. The proposed rules encompass several different topics related to worker health and safety. Some of the proposals will impact very narrow groups of employers and industries, and a few may have a substantial impact on a large number of U.S. employers. OSHA’s commentary on these changes indicates a goal of removing unnecessary regulatory burdens on employers, while also streamlining OSHA’s regulatory process. The only final rule put into place (and effective immediately) eliminates the need for OSHA’s administrator to seek opinions of the Advisory Committee on Construction Safety and Health before publishing, changing, or revoking standards that apply to construction work. Below are a few high notes from some of the more broadly applicable proposed regulations. Remember that OSHA’s rulemaking process requires them to publish these proposed changes and allow time for public commentary and feedback. The links above and below lead to the Federal Register site, where the full details of the suggested changes can be accessed along with the feedback submission form. Highlights of Notable Proposed Rules Application of the General Duty Clause: This could be the change that causes the most stir and elicits the most feedback. While the General

Ohio BWC Safety Grants Available

Posted By Brandy King
July 21, 2025 Category: General

Ohio BWC has opened the application period the Safety Intervention Grant (SIG) Program, which matches eligible state-fund employers $3 to $1 on investments to create a safer workplace. Most employers who have had an Ohio BWC policy for at least one year, are paying above minimum premium ($120+), current on installments and true ups with no lapses this year should be able to take advantage. Self-insuring employers, employers in a self-insured PEO, state agencies and state universities are not eligible. Every three years, eligible employers can apply for up to $40,000 in matching funds to purchase “equipment to substantially reduce or eliminate injuries and illnesses associated with a particular task or operation.” The first thing to note is that if your organization wants to benefit from the Safety Intervention Grants, you must complete this process before purchasing equipment. Be prepared with info on workers’ comp claims or incidents associated with the particular area or task, number of employees performing the task, and explore vendors to get price quotes on equipment. As always, there are items and services that grant funds can’t be used for - like standard PPE, training, equipment needed to meet minimum OSHA requirements, etc. A detailed moratorium can be found here.  Of course, there are usually a few strings attached when money is given away. There are reporting requirements once the grant is approved. To avoid getting too

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