Our safety team has been fielding a lot of questions about Recordkeeping and 300A posting and electronic submission. Here are some “pointers” for some of the most common questions related to OSHA reporting requirements. As always, please contact your safety team member at Spooner or contact Jon Carpenter.

Here is Jon’s contact info:

Jon Carpenter CSM
Vice President - Safety Services
Cell: 440.759.0519
Tel: 440.249.5284 | Ext: 110
Fax: 440.249.5285
jcarpenter@spoonerinc.com

Posting the 300A in the work place:

• Nothing has changed, clients still need to post the 300A in the work place between February 1st – April 30th, 2019.
• Posting location needs to be a prominent area like breakroom, time clock, etc. where employees can observe the form.

Electronic Submission:

• Quick access Go to OSHA.gov
• “Take Action” header on left, scroll down
• Click on “Submit Form 300A Data Electronically”
• Click “Launch ITA” and follow the instructions

You can also check out the OSHA website regarding Injury Tracking at : https://www.osha.gov/injuryreporting/

Details:

Who - Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses. Go to OSHA website for list of “certain industries”.

What - Covered establishments must electronically submit information from their OSHA Form 300A.

When - In 2019, covered establishments must submit information from their completed 2018 Form 300A by March 2.

How - OSHA provides a secure website that offers three options for data submission. First, users can manually enter data into a web form. Second, users can upload a CSV file to process multiple establishments at the same time. Last, users of automated recordkeeping systems will have the ability to transmit data electronically via an API (application programming interface).

• View the CSV instructions
• Download a CSV file template
• Download a CSV sample file
• View the API technical specifications

NOTE TO USERS: Please be aware that if you are submitting data for just one or for a small handful of establishments, it is much easier to enter the data using the web forms rather than by creating and uploading a CSV file. Simply click on the "Create Establishment" button and fill out two web forms for each establishment and you're finished. If you already provided your establishment information for a previous collection(s), you only need to click on “View establishment list”, select the already entered establishment and provide the new 300A summary data.